Introduction

In the agri-food sector, supplier compliance is a crucial issue to guarantee the quality, safety and traceability of products. However, many businesses make mistakes that can put their supply chain at risk and lead to regulatory or financial risks. Here are the 5 most common mistakes in managing supplier compliance, and most importantly, how to effectively avoid them.

1. Neglecting the initial qualification of suppliers

Many businesses rely on a summary check when integrating a new supplier. However, not carrying out a thorough audit or verifying essential certifications (IFS, BRC, ISO...) can lead to the entry of non-compliant partners.

Solution: Put in place a rigorous qualification process, including documentary collection and validation, as well as field audits when possible.

2. Lack of continuous monitoring and updating of supplier files

Compliance is not a one-time step but an ongoing process. An unupdated supplier file exposes to risks, especially with frequent changes in standards and regulations.

Solution: Automate certificate monitoring and periodic information gathering. Use a digital platform to centralize and update data in real time.

3. Insufficient communication with suppliers

A supplier relationship that is not very transparent makes it impossible to anticipate deviations or non-conformities. A lack of dialogue can delay the resolution of critical issues.

Solution: Establish a clear communication channel, with regular feedback and documented exchanges to ensure transparency.

4. Ignoring third-party vendor risk management

The increasing complexity of supply chains exposes to multiple risks (fraud, contamination, disruption). Failing to assess and prioritize these risks can be expensive.

Solution: Adopt a 3RPM (Third-Party Risk Management) risk management approach to identify, assess, and monitor suppliers based on their risk level.

5. Relying only on documentary compliance

Relying only on certificates and documents without verifying the reality on the ground (quality of the lots, operating practices) can lead to unpleasant surprises.

Solution: Combine documentary audits and regular operational checks (tests, inspections, samples).

Conclusion

With Tracklab, manage supplier compliance rigorously and proactively by using a strategic lever to secure your food supply chain. By avoiding these frequent mistakes and by implementing adapted digital tools, you improve your performance and the satisfaction of your customers.

To find out more about Tracklab and how we can help you, go to www.tracklab.co or ask for a personalized demonstration.

Charlotte Picard

Quality Engineer | Tracklab

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